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UO- Office Coordinator (6mths FTC)

  • Location
  • London
  • Salary
  • Competitive Salary Plus Benefits
  • Job Advert Description
  • Office Coordinator

    This is a fantastic opportunity to join our Head Office team.  The ideal candidate will have bags of energy and enthusiasm for the brand & a desire to develop a career in fashion retail. We are looking for an affable, self-motivated, highly organized individual who will be an excellent multi tasker whilst being a brand ambassador for to all visitors to the office.

    Position Summary

    The Office Coordinator will be dually responsible for the day to day front of house operations and supporting in general administrative tasks. The role will entail being the first point of contact for visitors, clients and couriers & owning the reception area. You will be expected to meet and greet everyone, whilst observing the highest standards of communication. This role also includes the opportunity to learn from the breadth of functions by working closely with various teams to support the day to day administrative assistance.

    Duties Include:

    Front of House Duties:

    • Greeting visitors and directing them to the right person
    • Owning & maintaining the reception, conference rooms, bar & kitchen area, setting best practices guidelines, and ensuring they are adhered too
    • Checking and receiving courier parcels and other incoming packages
    • Sorting and distributing incoming mail, franking outgoing mail
    • Ordering supplies, including stationery, business cards and headed paper as necessary
    • Supporting with office maintenance; reporting any issues to the Facilities/Development team and liaising with contractors to resolve them
    • Collaborating with Facilities/Development team on Health & Safety and Green Initiatives
    • Regular fire alarm test as required/instructed
    • Supporting Facilities/Development team to manage the key holder list, managing check-in & check-out of keys to personnel
    • Support in co-ordination of any logistics, capital & project workload across the office
    • Supporting across our other office locations as required

    Admin / General Duties:

    • Diary Management of the executives where required
    • Other general administrative tasks for in UOEU executives as needed, i.e. expenses, booking travel, and any ad hoc / general support
    • Supporting the Commercial Finance team with general task
    • Organize room bookings
    • Ad hoc supports for departments when appropriate, i.e. group travel booking & coordination of travel, event support, general photocopying/prints, etc

    Talent / HR Duties:

    • Maintaining holiday and sickness files
    • Co-ordinate induction process for new starters
    • Acting as a first point of contact for staff queries

    Requirements:

    • Great communication skills
    • Sense of urgency
    • Ability to effectively manage workload and to work to deadlines and targets
    • Highly organized and innately ‘tidy’ mindset
    • Tenacity and eagerness to learn new skills
    • Understanding of and ability to work within principles of equal opportunities, data protection and with regard for confidentiality
    • Good user knowledge of Excel, Word and Outlook package

    Location: Head Office, Central London